Finance overview

Finance in ShuleOne is two connected systems. The fee side bills students, receipts payments and chases balances. The ledger side is a full set of accounts — chart of accounts, journals, bank reconciliation, budgets and year-end close. Every fee transaction posts to the ledger, so the two never disagree.

Go to Finance → Dashboard.

The dashboard combines billing, collection, balance and cash-flow summaries.

The order fees work in

Each step depends on the one before it. Skipping ahead is the usual cause of a billing run that produces nothing.

1. Voteheads — the individual charges: tuition, boarding, transport, lunch, activity.
2. Fee structure — how much each class pays under each votehead, per term.
3. Billing — apply the structure to students. This creates the invoices.
4. Receipting — record payments against invoices.
5. Balances — what is left, and chasing it.

The screens

Screen	Purpose
Fee Structures	What each class pays, per votehead, per term
Student Billing	Apply a structure to students; bill a term
Individual Billing	A charge or waiver for one student
Bill by Excel	Bulk billing from a spreadsheet
Receipts / Fee Payments	Record and print receipts
Group Receipts	One payment covering several students
Balances	Outstanding fees, by student and by class
Balance / Invoice / Receipt Notifications	Send statements and reminders
Fee Reminders	Scheduled chasing
Refunds	Return money to a payer
Other Incomes	Money in that is not fees
Payment Vouchers	Money out
Petty Cash	The small-cash float
Chart of Accounts / Account Groups	The ledger structure
Manual Journal	Direct ledger postings
Bank Accounts / Bank Reconciliation	Bank setup and matching
Budgets	Budget against actual
Financial Reports	Cashbook, income and expenditure, statements
Audit Trail	Who did what
Year End Close	Close the financial year

Finance is protected

Finance screens sit behind an extra check. Depending on how your school is configured you may be asked for a one-time code when you open the module, even though you are already signed in. That is expected — see Signing in.

Nothing financial is deleted

Receipts, invoices and journals cannot be deleted, only reversed. A reversal leaves the original transaction and the correction both visible, which is what an audit requires. This is not an inconvenience to work around: if you find yourself wanting to delete a receipt, the correct action is a reversal, and it takes the same amount of time.

Who should have access

The finance role reaches the school’s money. Give it to the bursar and accountant, not to everyone in the office, and review the audit trail periodically. Receipting can be given on its own to front-desk staff without opening the ledger to them.