Creating exams
An exam in ShuleOne is a container: it fixes which classes sit it, which subjects are examined, what each is marked out of, and which grading system converts the result. Get those right and marks entry is straightforward; get them wrong and every teacher hits the same wall.
Go to Academics → Exams.
What’s new — 9 October 2026
Section titled “What’s new — 9 October 2026”The exam list has a Sent filter for exams with recorded parent-result sends. The Delivery Report action now opens the SMS recipients and their delivery states. For older sends, the report can identify an exam only when its class, term, category, year and recipient records match unambiguously; otherwise check communication history. If an exam name is already in use, creation now offers Open existing so you can continue with that exam, or Keep editing to choose another name.
Creating an exam
Section titled “Creating an exam”Select Add Exam → Normal Exam. Choose the class, category, term and marks deadline. The name is generated from those choices. To name it yourself, select Use a custom exam name and type the name; the class name is added in front automatically. Exam names must be unique within a school. If a matching exam already exists, select Open existing to edit it, or Keep editing and enter a different custom name.
| Field | Notes |
|---|---|
| Exam name | What appears on the report card — “End Term 2 Examination”. |
| Category | The category that sets its weighting. |
| Term | Defaults to the current term. |
| Classes | Which classes sit the exam. |
| Subjects | Which subjects are examined, per class. |
| Out of | The maximum mark for each subject. |
| Grading system | Which set of grade boundaries applies. |
| Dates | Start and end of the examination period. |
Out of is per subject, not per exam. A CAT marked out of 30 and an end-term paper marked out of 100 can sit in the same exam, and ShuleOne converts both to percentages before grading. Enter the raw maximum the paper was actually marked out of, and let the system do the scaling — entering pre-scaled marks and a maximum of 100 loses the detail and makes analysis less useful.
Exam options
Section titled “Exam options”Once an exam exists, the options on its row control what happens to it.
Use the All, Approved, Open and Sent chips above the cards to narrow the list. Sent means at least one result notification was recorded for that exam; it does not mean every guardian phone received it. Open an approved exam’s menu and choose Delivery Report to inspect the SMS records and their delivery states. Send Results opens the result-notification workflow when more families need to be contacted.
- Enter marks — opens the marks sheets.
- Analysis — the exam analysis.
- Report cards — generate the term’s reports.
- Edit — change details. Editing subjects or maximum marks after entry has started affects marks already captured, so do it before teachers begin.
- Activate / Deactivate — opens or closes the exam for entry.
- Delete — only available while no marks have been entered.
Opening and closing for entry
Section titled “Opening and closing for entry”An exam has to be active before teachers can enter marks. The usual rhythm is:
- Create the exam, leaving it inactive, and check the subject and maximum-mark list.
- Activate it on the day marking begins.
- Deactivate it once entry is complete and you have run the analysis.
Deactivating before you generate report cards is the safest habit — it stops a late correction from arriving after the reports have been printed, which is how two versions of the same report end up in circulation.
Combined exams
Section titled “Combined exams”Select Add Exam → Combined Exam and choose a year and class. Pick at least two normal exams of the same class. To combine a Term 2 end-term exam with a Term 3 opener, select All Terms, or select the first exam and switch the term filter to find the second. Selected exams stay in Composition when filters change. Use Remove beside a selected exam to take it out.
Set each exam’s contribution so the weights total 100%. Each selected exam needs a different report column: 1 · Opener, 2 · Mid-term, or 3 · End-term, configured through its exam category. Two exams in the same column cannot be combined. Select Create & analyse once the form shows it is ready.
What’s new — 15 October 2026
Section titled “What’s new — 15 October 2026”Combined-exam selections and weight edits now remain in the composition when you switch term filters, so exams from different terms can be selected together.
Joint exams
Section titled “Joint exams”Where several schools or branches sit a common paper, the results can be combined into a joint analysis. Create the exam in each school with the same name and category, then use Joint Analysis to compare — see Results.
Common problems
Section titled “Common problems”| Symptom | Cause |
|---|---|
| A teacher’s subject is missing from their sheet | The subject was not added to the exam for that class. |
| A student is missing from a marks sheet | They are not registered for the subject — check subject selection. |
| Marks entry is read-only | The exam is deactivated. |
| Grades are blank though marks are entered | No grading system on the exam, or a gap in the bands. |
| The exam does not appear at all | It was created against a different term. |
Nursing paper exams
Section titled “Nursing paper exams”Open Academics → Nursing papers for the separate three-paper nursing results sheet. Choose New nursing exam, select the class, and enter the examination title exactly as it should appear on the printed results. Under Term / semester, choose a school term or semester, End of Block Examinations, or Re-sit Examinations. The latter two choices do not require creating a school term.
Set Examination Dates — from and, for an examination spanning several days, Examination Dates — to. Enter Examination Release Dates when the release date is known. It must be on or after the last examination date. Existing exams can be updated by opening Examination title, term and dates on the marks sheet, then selecting Save marks. Reopen approved results before changing them.
Entering names and anonymous exam numbers
Section titled “Entering names and anonymous exam numbers”The marks sheet begins with the class register. In EX.NO, enter the random number assigned for the examination. Numbers must be positive whole numbers and unique within the exam; changing their order does not move marks between exam rows.
Click the Name field and type part of a student’s name or admission number. Choose the matching student from the autocomplete list. The admission number and stream help distinguish students with similar names. You can also use the arrow keys and Enter to choose a result. Selection links the exam row to that registered student and fills the name and admission number automatically; it does not rename anyone in Admissions.
If the student is already assigned to another exam number, the sheet offers Swap students. Check both exam numbers before confirming. The two student assignments are swapped, while marks stay with their exam numbers. This lets you match marked anonymous scripts to the correct registered students without re-entering marks. A student cannot be assigned to two exam numbers.
Use the clear button if you need to leave a student unassigned while marking, then select the student when the number-to-name mapping is available. Clearing a selection retains the row’s marks. Every name must be selected before approval. Refresh the class roster before clearing assignments: refreshing while names are unassigned can add separate rows for class members who are no longer linked to an existing exam row.
Enter MCQ, SAQ, LAQ 1 and LAQ 2 for each of the three papers, plus the school’s compiled CAT average out of 30. The four examination sections total 100; the sheet converts that total to 70 and adds the CAT. Mean and classification are calculated automatically. Select Save marks to save names, exam numbers, marks and examination details together.
Refreshing students after a class transfer
Section titled “Refreshing students after a class transfer”The roster is saved when the exam is created. After a student joins or leaves the class, select Refresh students on an open exam. Confirm Save and refresh to save your current entries and update the sheet from the active class register.
New students are added. Students who left the class or became inactive are removed from marks entry, averages and exports. Their saved exam numbers, names and marks are retained; if they return to the class, refreshing restores those entries. Their reserved exam numbers cannot be reused by another student. Existing students keep their entered names, numbers and marks. Approved results remain unchanged until an administrator reopens them and deliberately refreshes the roster.
Exporting nursing results
Section titled “Exporting nursing results”Choose Excel or PDF. Open exams save current entries before exporting. The report uses three centered heading lines for the school, examination title, and class (with the term for a term/semester exam). The paper columns follow underneath. Examination Dates and Examination Release Dates appear below the yellow AVERAGE row. The Excel column widths and landscape print setup are unchanged. Use Excel’s print preview to print at your preferred scale.
Nursing grades, colours and the FAIL rule
Section titled “Nursing grades, colours and the FAIL rule”The overall grade uses the lowest of the three completed paper totals, not the mean. A student fails if any paper total is below 60, even when their mean is 60 or higher. For example, paper totals of 59, 72 and 72 give a passing mean but an overall FAIL. All three papers must have complete section and CAT marks before an overall grade is shown; an unfinished row is marked Incomplete marks on screen.
| Grade | Lowest paper total | Colour |
|---|---|---|
| Distinction | 75 or above | Standard formatting |
| Credit | 65–74.9 | Standard formatting |
| Pass | 60–64.9 | Standard formatting |
| Fail | Below 60 | Red |
Only failed paper totals and the overall FAIL grade are highlighted in red. Other results keep the standard sheet formatting. The marks sheet also shows the overall grade beside the student’s name and identifies papers below 60 for a failed student. Excel and PDF exports include the classification key and explicit FAIL rule below the examination dates. Grade labels remain visible when printing in black and white.
The yellow AVERAGE row shows values only for each paper’s TOTAL and the overall MEAN. Section marks, /100, /70 and CAT average cells remain blank. This applies on screen and in Excel/PDF exports. Download a fresh export for existing results.
Publishing nursing results to students
Section titled “Publishing nursing results to students”Changing a nursing exam to Approved publishes it to each linked student’s Exams area on the learner website and More → School exams in ShuleOne Connect. Students see only their own overall mean, classification and the Paper 1–3 component marks.
Each published result also has an individual Assessment PDF. ShuleOne generates the A4 document on the server from the approved nursing marks; it is not a browser-page printout. It includes the learner and examination details, component and weighted marks for Papers 1–3, the overall result, grading rule, candidate reference and sign-off space. The same PDF is available from the learner website and mobile app.
Publication uses the registered student selected against each anonymous exam number. The approval check requires every active row to be complete and named; make sure each row is also linked to the correct registered student. If a learner cannot see an approved result, reopen the exam, select their student record against the correct exam number, save, and approve again.